Administrative Assistant (French/Dutch/German Speakers)

Your future Company.

Our client is an international SSC widely acknowledged as an excellent service provider for companies all over Europe. They offer a dynamic and multicultural environment with a team including talents from more than 30 different nationalities working on high-quality standards. They are currently focused on expanding the Barcelona office and therefore recruiting for a French/German/Dutch speaking Administrative Assistant.

Your responsibilities working as an Administrative Assistant will be:

• Contracting creation for Candidates (which includes gathering & vetting of necessary information – eg work permits)
• Issuing contracts, having them signed and stored
• Creating and managing Purchase Orders for freelancers
• Contracting creation for Clients – Creation of Client and Candidate Master data in ERP (Enterprise Resource Planning) Systems so timesheets can be logged and accurate payroll/invoices created
• Invoicing of Clients – this can include: Uploading invoices into the Customer portal, Reconciliation of receivables to Customer Self-Billing
• Generating reporting for business needs

You will also have number of interaction points with stakeholders:

• Contact with Candidates to collect relevant information to create contracts in an accurate and timely fashion
• Contact with Recruitment Consultants, local finance, payroll and legal teams to coordinate timelines and data-flows between Front, Back and Middle Office
• Employee onboarding to explain Time sheeting portals and payslip information
• Answering employee questions
• Attending to Client queries

Skills, experiences, and interests you need to succeed in this role:

• You speak a native level of French or Dutch or German and English on a professional level as well as one other EU language is a plus
• You have ideally a previous experience in an administrative environment, HR Services, Account Payable and/or Billing Customer Service
• You collaborate effectively with international team/cross-team to deliver
• You pay attention to detail and accuracy
• You are customer-oriented and have excellent communication skills (written and verbal)
• You have excellent organizational skills and can work under pressure and manage deadlines
• You are at ease with Excel
• You are independent, you take initiative and have a hard work mindset– You are eager to learn and improve new skills
• You have strong empathy