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Executive Assistant | Puchheim

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DESCRIPTION

Amway is a large multinational family-owned consumer goods company and the leading direct selling company worldwide. Amway offers more than 450 high-quality products and innovative solutions in the categories of nutrition, beauty, and home care exclusively through independent distributors and the own webshop. The company was founded in 1959 in Ada, United States, and operates in more than 100 countries generating revenue of 7.7 billion USD in 2023. Amway’s top-selling brands are Nutrilite™ vitamin, mineral, and dietary supplements, ARTISTRY™ skincare and color cosmetics, and eSpring™ water treatment systems.

 

Purpose of the role:

  • Responsible for providing secretarial, clerical, and administrative support to ensure that services are provided in an effective and efficient manner.
  • Coordination of the administrative and general support duties for the functional Director.
  • Overall coordination/general interface between the Director, Function team well as other internal/external areas.
  • Smooth/optimal information flow within the team and with other departments

 

Principal Responsibilities:

  • Overall organization/coordination of the administrative and general support duties for the functional Director including time schedule and business trips (planning, travel arrangements and travel expense accounting).
  • Management of e-mail/mail inbox including prioritization of tasks. Communication and handling of tasks as necessary
  • Preparation of meeting contents (in collaboration with the function team) and presentations, concepts, decision papers and other meeting documents. Taking and distributing of the meeting minutes.
  • Coordination of and follow-up on all daily business issues ensuring that deadlines are met.
  • Coordination of administrative preparation of employee and distributor events.
  • Handling of administrative tasks for the function team and coordination of interdivisional tasks and projects (e.g. support with the development of function and business plans, project lists and overviews as well as support with time management and follow-up for different projects).
  • Coordination of and follow-up on all daily business issues ensuring that deadlines are met.
  • Work on any ad-hoc related tasks provided by management.
  • Maintaining comprehensive and accurate records
REQUIREMENTS
  • Well-founded marketing/business education, equivalent experience, or assistance apprenticeship.
  • Management assistant experience, minimum 5 years of relevant work experience in a similar position, ideally in sales or marketing.
  • Languages: Fluent in written and spoken German and English, any additional European languages are welcome.
  • Excellent computer skills (Word, Excel, PowerPoint, Acrobat).
  • Excellent organization skills.
  • Ability to work independently and autonomously.
  • Ability to set priorities, self-organized.
  • Ability to work on several projects, multi-tasking.
  • Ability to manage time and work under pressure.
  • Excellent communication and persuasion skills.
  • A team player, experienced in working with international teams and cross-functional teams.
  • Hard working is essential for this position.
  • Discretion and keeping information are a must, highly reliable.
  • Self-reliant, proactive, and highly motivated

ARE YOU THE PERFECT CANDIDATE?
Executive Assistant | Puchheim